You can email reports to your colleagues directly from Greenhouse Recruiting to quickly share data with other members of your organization. In this article, we will cover how to email a saved report

What your recipients see

When you send a custom report, your recipients receive an email containing a time-sensitive link where they can download the report. If you send one of the default Greenhouse Recruiting reports, the report results are displayed in the body of the email. 

Protecting privacy

Greenhouse Recruiting double checks the user to make sure they have the correct permissions to access the contents of the report before downloading it.

If a user does not have the correct permissions, they receive a redacted version of the report results.


Send a saved report

Click the ellipsis Screen_Shot_2020-02-24_at_9.40.04_AM.png on the navigation bar and select Reports from the dropdown menu. 


On the Reports page, locate the Saved Reports panel and click on a saved report.


Click the Email icon in the upper right-hand corner of the report. 


Use the subsequent dialog box to configure the recipient, email subject, and email body. Click Send Email when finished,


Your designated recipients will receive an email of the report. See this section for more information about the recipient's view of the report.


Note: Because they contain a large amount of candidate data, the Offer Details and Scorecard Feedback Reports do not appear in the body of emails or as attachments. Instead, an expiring link is attached to allow your recipient to download the report for 24 hours.